Argh!!! Unproductivity has got to be one of my pet work peeves.
Whether unexpected meetings, constant interruptions or plain old writer’s block derailed me from finishing an article, there’s nothing worse than ending a workday without much to show for it.
Sure, unproductive days occur in most work settings, but they should remain the exception, not the norm – right!?
So, I’ve gone on the hunt for some reliable productivity hacks to help keep my workdays (and hopefully yours) productive so we can all get more done in less time …
1. Put your smartphone away … far away
Many of us need our smartphones to do our jobs, but how many of us need them ALL THE TIME? Ding – there’s an unimportant Facebook notification. Ding – a non-urgent email. Ding – a Whatsapp message about the weekend.
Unsurprisingly, these distractions take up your productive time.
In fact, it turns out that workers are 26 per cent more productive without their smartphones, based on an experiment by the Universities of Würzburg and Nottingham Trent in 2016.
Participants were randomly assigned to one of four conditions and asked to complete a concentration test.
Their phones were either removed from the room, locked in a nearby container, placed in view close by, or left as is (in the participants’ pockets or bags).
Interestingly, “the further away the smartphone, the better the results in a concentration test”, stated a report about the experiment.
If banishing your smartphone from the room while you get a task done seems a little drastic, or just isn’t viable, at least try to be more conscious of your phone and any urge you may have to unnecessarily check it.
2. Work in “sprints”
A few years ago, I discovered the work of energy management expert Tony Schwartz, who wrote of the body’s natural cyclical progression from high to low energy throughout the day.
It reminded me of how I studied for my school exams. I’d do a block of work, take a short break, then hit the books again. It was an effective tactic, but one that I haven’t applied as routinely in my working life. And I’m not alone.
In their New York Times bestseller, The power of full engagement: Managing energy, not time, is the key to performance, health and happiness, Schwartz and Dr Jim Loehr wrote “we wear our willingness to put in long hours as a badge of honour” while “the need for recovery is often viewed as evidence of weakness”.
But for optimal productivity, the go-go-go mindset is a no-no.
“Sustained high performance is best served by assuming the mentality of a sprinter not a marathoner,” they wrote.
“Performance is optimised by scheduling work into 90- to 120-minute periods of intensive effort followed by shorter periods of recovery and renewal.”
3. Don’t multitask
Multitasking “undermines productivity”, according to Schwartz and Catherine McCarthy in their Harvard Business Review article ‘Manage Your Energy, Not Your Time’.
“A temporary shift in attention from one task to another ... increases the amount of time necessary to finish the primary task by as much as 25 per cent,” they wrote.
Since turning off my email alerts, I’ve noticed a marked improvement in my ability to concentrate on the task at hand. Now I check my emails when I say it’s time.
4. Get the (right) tunes going
I work in an open-plan office where the radio is a permanent fixture. Sometimes, the music is a maddening distraction; other times it’s the complete opposite.
It turns out that listening to music while working can be considered a form of problematic multitasking, according to Dr Anneli Haake, who researches music in relation to the workplace.
But she writes in a blog post on her website, Music at Work, that music can also enhance concentration.
The big question is what kinds of music boost productivity?
“It is tempting to try and simplify arguments and nail down quick explanations, such as ‘instrumental/classical music is better for concentration than vocal/pop music’,” wrote Dr Haake.
But she added: “We need to resist such quick analyses, and instead look also at the whole context in which the listening takes place.” This, she said, might include:
- musical structure – simpler musical structures appear to be less distracting than more complex ones
- lyrics – some lyrics hijack our attention
- listening habits – if you’re used to working to music, you’re less likely to be distracted
- task difficulty – the more unfamiliar and complex a task, the more likely the music is to be distracting for some.
- choice – music is more likely to help performance when we have the power to control the type and whether we’d like to listen to it.
So, my challenge is to find some tunes that speak to me, and given my open-plan office set-up, earphones might be the answer.